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UNIVERSITY INFORMATION TECHNOLOGIES
Title of Policy: University Printing Policy
Purpose of Policy: The purpose of this policy is to define and enforce procedures that apply to printing at the University.This policy also allows UIT to keep printing costs down and enables us to provide more and better services.
Approved:This policy was reviewed and approved by the President.
Person(s) with Primary Responsibility: PAS Administrator
PRINCIPLES OF PRINTING POLICY
The purposes of printing policies are two fold; to reduce the amount of resources required to sustain maximum operations while reducing overall costs.
· Charge Method—A charge will be made for any print request sent to a University printer.
· Account Balance Provided—University Information Technologies will provide each student the
amount equal to 100 printed pages free at the beginning of the fall semester
· Adding to Account Balance—Additional pages may only be purchased at the cashier’s windows
during regular business hours for a fee at a rate of $0.05 per page.
· Account Balance Carry Over—A remaining balance will carry over from the fall semester to the
spring semester, but will NOT be carried over from the spring semester for the full academic year.
· Refunds—A refund will only be given by and when the Print Account Server Administrator deems
a miscalculation by the PAS system has occurred.
USER ACCOUNT INFORMATION
Each student’s printing account information will be included with their William Woods network account.
· Checking Account Balance—Users may check their current PAS account balance by logging on to
a University computer and double clicking the PAS coin icon located in the system tray.
· Detail Account Reporting—For a detailed account report, in the Internet browser type:
http://ntps:2914 and press Enter.Enter your William Woods username beginning with:
williamwoods\username and password.This will give your current balance.Click ‘statement’ to
view a record of print jobs within the past 30 days.
RESPONSIBILITY
University Information Technologies maintains and defines responsibilities or both UIT and the individual end user.
· Using Persons Accounts—University Information Technologies accepts no responsibility for prints
occurring by other users under any account.You MAY NOT use another persons PAS account
balance.You MAY NOT transfer balances between accounts.
· End User Responsibility—It is the individual’s responsibility to completely log off the system there
by keeping others from using their account information
· Violations of Policy—Using another person’s account information is considered stealing and a
violation of this policy.Any violation should be reported to UIT and will be prosecuted according
to University policy.
· Reservations—University Information Technologies reserves the right to make changes to printing
rates charged at their discretion and as needed.
This policy is subject to amendment at any time. For a copy of the most recent policy, see the William Woods University web site at: http://www.williamwoods.edu/.
Revision History
March 10, 2004
March 11, 2004
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